Whether you host a small 50 person meeting or a conference with 5,000+ attendees, an event rehearsal can greatly benefit you, and improve your overall event. Investing 15 minutes in a show run-through with your presenters and audio visual team will have a huge impact on the way you feel and the professionalism at your event. Here are our top reasons why audio visual rehearsals and creating a production show flow matters:
You’ve invested time and money into hiring the right keynote speakers and presenters to speak to your audience. Scheduling a rehearsal will not only allow your speakers to get comfortable with the room, but also with your AV team. After a rehearsal your speakers will be more at ease knowing what to expect, understanding the transitions, and knowing they are in good hands.
Not All Speakers Are Professional Keynotes: If your speakers aren’t professional speakers, this is an even greater reason to have a rehearsal. Whether they’re a top-level executive, leading researcher, or a department head, getting an idea of what to expect will help them deal with the high pressure of speaking in front of an audience.
During any show there are 3 parties at play that affect your show flow. You have your speaker, your AV team, and the audience all interacting together . Without a rehearsal, you can’t guarantee the product you expect is what you’re going to get. Having a show rehearsal will help you to eliminate assumptions and guess work, and make sure all everyone is on the same page.
Show rehearsals help eliminate mistakes as everyone has the opportunity to go through the motions and make sure they’re on the same page. After all practice makes perfect. Even professional football players need to practice plays before executing them perfectly on the field. In a live event your presenters need to know where they should go before their presentation, how to navigate their way back stage, and how they will know when to go on stage.
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The nature of the events industry is you get one shot, so make it count. You put your blood, sweat, and tears into creating this remarkable experience for your attendees, and it’s the best feeling when you see it come together. It’s the worst when you see it fall apart, so you owe it to yourself to rehearse the show beforehand. Because it’s over when it’s over, and you want to be victorious on the other side of your event.
After a show rehearsal, you’ll sleep easier knowing your show flow has been practiced and all of the kinks have been worked out. You know your AV team and presenters know their roles and have a firm grasp on your vision. You know everyone involved has the tools and information they need to put on a successful event. This gives you the peace of mind that you are ready for the sessions to come. So sleep easy and enjoy that glass of wine before bed, you deserve it.
Make writing and rehearsing a show flow part of your routine and see the impact it will have on your event. We do show flows and rehearsals as part of our process. If you need help getting a show flow started or figuring out what one looks like for your event, reach out to us, we’re happy to help!